Clinical Education

Students will complete didactic courses online and participate in clinical education at a Washburn Affiliated Radiation Therapy Center (clinical affiliate). Clinical placement is required for a student to begin the program. If a clinical site is not finalized by May 15th, the student will not be eligible to begin the program. 

The Program welcomes interest from facilities that may wish to serve as clinical training sites. Facilities interested in affiliating should review the resources below to learn about the program and determine whether their site meets the requirements for clinical affiliation.

Clinical Affiliate Information Packet (PDF) – Provides an overview of the program.

Clinical Affiliate Questionnaire – Completed by the facility to provide details about equipment, patient volume, staffing, and available clinical learning experiences.

Clinical consists of unpaid experience. In the fall and spring semesters clinical hours are

  • Tuesday-Thursday (8am-4pm)
  • Friday (8am-12pm)

The winter intersession, a component of the spring semester, consists of approximately three weeks in December and January in which student’s complete clinical hours:

  • Monday-Friday (8am-4pm)

In the summer semester, clinical hours are scheduled:

  • Monday-Thursday (8am-4pm)
  • Friday (8am-12pm)

NOTE: Some didactic courses include a clinical experience as part of a project, report or presentation. To fulfill these experiences students may have to alter their clinical hours slightly.

For more information on Clinical Education, contact the Clinical Coordinator, Sean Conrad, 785-670-1448, sean.conrad@washburn.edu
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Clinical Affiliate Questionnaire

Washburn University · School of Applied Studies · Radiation Therapy Program

Complete all sections below, then use the buttons at the top or bottom of the page to save and submit. The PDF filename will automatically use the facility name, city, and state when available.
How to Submit: Complete all sections → Click Save as PDF → Click Upload to Washburn (preferred) or email to Sean.Conrad@Washburn.edu
⚠️ Important: This form must be completed by a Clinical Site Representative. Students should not complete this form.
We found saved progress from a previous session. Would you like to restore it?
Date
Section 1: Facility Information
Facility Name
Facility Address
City
State
ZIP
Facility Supervisor
Phone
Email
Include director/supervisor on program email updates?
Why is your facility interested in becoming or continuing as a Clinical Affiliate?
Section 2: Accreditation
Is your site accredited by any of the following? (Check all that apply)
Section 3: Staffing
Question Response
How many licensed Radiation Oncologists?
Is there a licensed Radiation Oncologist on site daily?
How many registered Oncology Nurses?
How many certified Medical Physicists?
How is Medical Physics support provided? (e.g., daily, weekly, few days per month, or remotely PRN)
How many certified Dosimetrists?
How many registered Radiation Therapists?
Is there a Dietician on site or available to patients?
Is there a Social Worker on site or available to patients?
Section 4: Dosimetry Coverage & Student Dosimetry Rotation
Students are required to complete a brief dosimetry rotation as part of their clinical education. Please help us understand your site's capacity to support this experience.
Is there a dosimetrist on site who could supervise a brief (2–4 week) student dosimetry rotation?
If no on-site dosimetrist is available, which of the following could your site support? (Check all that apply)
If "None of the above," please describe any other arrangements:
Section 5: Clinical Preceptor
Identify one (1) registered Radiation Therapist with a minimum of 2 years of work experience to serve as Clinical Preceptor. This individual should have experience mentoring students or continued education focused on teaching/learning. Please also submit the completed CV form and a copy of the preceptor's ARRT certification.
Primary Clinical Preceptor
Name
Phone
Email
Backup Clinical Preceptor
Name
Email
Section 6: Other Program Affiliations
Clinical Capacity: Per JRCERT standards, clinical capacity is one (1) student per linear accelerator. Affiliations with other radiation therapy programs are acceptable as long as the combined student load does not exceed this limit. This information helps us document and monitor clinical capacity appropriately.
Example: 2 linacs = maximum of 2 students at one time
Is your facility currently affiliated with any other Radiation Therapy educational program(s)?
If yes, please list the affiliated program(s)
Section 7: Equipment & Capabilities
Please describe the equipment in your department. Include manufacturer and model where applicable.
Linear Accelerators (manufacturer, model, quantity):
Number of Linear Accelerators (Linacs)
Max Student Capacity
— (1 student per linac)
Annual Daily Average: Patients Treated Per Machine Per Day
Washburn Spirit W logo
Minimum Requirement — 20 Patients Per Machine Per Day
Please report the average number of patients treated per machine per day across the year. For student training purposes, the program requires a minimum of 20 patients per machine per day to ensure students receive adequate patient exposure and develop the hands-on experience and muscle memory necessary to become competent entry-level radiation therapists.
Capabilities (Check all that apply)
Image Guidance (check all available):
Stereotactic Procedures:
Motion Management:
Advanced Treatment Modalities:
AI-Driven Clinical Tools:
Simulator (specify modalities – CT, MR, PET)
Treatment Planning System
Brachytherapy:
Note: If brachytherapy is not performed at your facility, the student may need to travel to an already-affiliated clinical site to complete this competency. Alternatively, this competency may be simulated through a lab exercise involving brachytherapy equipment, if available. The student should be aware that travel may be required.
Are there any planned updates or equipment changes in the near future?
Section 9: Affiliation Agreement Contact
Next Steps: After submitting this questionnaire, the Clinical Education Coordinator will review your responses and work with you to complete the formal affiliation agreement. Please provide the contact information below for the person who will handle the affiliation agreement execution at your facility.
Who should we contact regarding the affiliation agreement?
Affiliation Agreement Contact Name *
Title / Position *
Email Address *
Phone Number *
Questions about the
Section 8: Student Clinical Experience & Educational Opportunities
The following questions help us assess how students can meet ARRT competency requirements at your site.
Staff Engagement
Question Yes No
Is the staff interested and willing to participate in the education of a radiation therapy student?
Does the staff understand that students will gain repeated hands-on experience in the following rotations: clerical/front desk, nursing, treatment room, simulation, brachytherapy, dosimetry, and quality control?
Does administration and staff understand that students are not to be used as staff, are not considered when making staffing decisions, and that clinical education hours are unpaid?
Competency & Experience Opportunities
After reviewing ARRT requirements in the affiliate information packets, could the student gain repeated hands-on experience with the various ARRT-defined procedures?
Note:
If physical block cutting is not performed at your facility, this competency may be satisfied by student participation in the custom block process, including MLC-based field shaping, electron cutout design, or third-party block ordering workflows.
Could a student gain block cutting experience (photon or electron) at your facility?
Could a student participate in chart rounds?
Could a student participate in quality control testing of equipment (linear accelerator and CT simulator)?
Does your site treat pediatric patients?
Note: If physical block cutting is not performed at your facility, this competency may be satisfied by student participation in the custom block process, including MLC-based field shaping, electron cutout design, or third-party block ordering workflows.
Radiation Monitoring
Clinical sites provide a radiation detection device to each student per the affiliation agreement. Students review the device report at the clinical site in alignment with the collection interval.
How often does your site collect radiation detection badges?
Can Students be granted online access to their reports?
Typically, the RSO can request online access to the manufacturer and would make reporting easier.
Satellite & Off-Site Locations
Important: JRCERT accreditation standards require that every physical location where a student provides clinical care must be individually affiliated with the program. This means each site — even satellite offices or locations within the same health system — must complete the full affiliation process and be approved before a student may rotate there. Additionally, the program pays an affiliation fee for each clinical site, which requires budget approval. Because this is an accelerated program, we strongly prefer to keep students at a single location whenever possible. If your site would require a student to rotate to an additional facility, please contact the Clinical Education Coordinator to discuss before proceeding.
Would a student need to rotate to any additional locations (e.g., satellite offices, off-site clinics)?
Please list facility name, address, and phone for each location:
Additional Information
Is there anything else you would like to share about your facility?
Washburn Spirit W logo Ready to submit? Save as PDF and upload to Washburn Upload to Washburn
Section 10: Submission Checklist
Please email the following documents to:
Program Use: Spreadsheet Summary
This summary line is generated automatically from the form and will appear in the PDF you email back. Program staff: copy the line below and paste into the affiliate tracking spreadsheet (tab-separated).
Column headers (tab-separated)


Row (tab-separated)




Sean Conrad — [email protected]


Clinical Education Coordinator · Washburn University · Allied Health Department




Required Documents:


 Completed questionnaire form


 Letter, certificate, or printout demonstrating the facility's current accreditation


 Completed Clinical Preceptor Curriculum Vitae (form provided in packet)


 Copy of ARRT certification for the designated Clinical Preceptor












Washburn Internal Summary




This section is intended for the saved PDF to make internal review and copy/paste easier.






Site Name








Address








City








State








Shared Affiliate








Affiliation Contact Name








Email








Clinical Supervisor Contact








Clinical Supervisor Phone Number








Clinical Supervisor Email Address








Proof of Accreditation








Clinical Supervisor Quiz








CBCT








Motion Mgmt








Brachytherapy








Stereotactic








MR-IGRT
















        
    
    
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            

    

        

                                
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                     
                                    

                        
GET IN TOUCH WITH Department of Allied Health 

                    

                    

                     
                                                    
                                                                                    

                                

                                     Allied Health Department
                                                                                                                                                                                                                                                                                                                                                                   
                                             School of Applied Studies, Room 201
                                                                                                                                                                                                                                                                                                                                                                                                                                                    
                                             1700 SW College Ave.
                                                                                                                                                                                                                                                                                                                                                                                                                                                    
                                             Topeka, KS 66621
                                                                                                                                                     

                            

                                                    
                                                                                    

                                

                                     Phone & Email
                                                                                                                                                                                                                                                                                                                                                                   
                                             785.670.2170
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         allied-health@washburn.edu
 
                                                                                                                                                                                                

                            

                                            

                                     
                                     
                                     
                                     
                                     
                                     
                                     

    

 


                                        

            
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