Connecting You with Procurement Resources

The Purchasing Office at Washburn is the central hub for all your procurement needs. Whether you're a faculty member sourcing instructional materials, a staff member organizing services for campus events, or a vendor looking to collaborate with the University, you’ll find a clear, user-friendly path. You’ll be able to register as a vendor, explore cooperative contracts, access essential purchasing forms and guidelines, and get the support you need.

Faculty and Staff

We have recently moved most of our documents to an internal site. Please visit our SharePoint site for more information. This site requires WU log in.
flowering tree in front of Stoffer Hall

Bid Opportunities

On the Bid Opportunities page, find active Requests for Proposals (RFPs) and Requests for Quotes (RFQs). Here, you can easily review current bid solicitations, access attachments and addenda, and click directly on each Bid Number to obtain full documentation. Monitor the site regularly and stay informed on any changes.
lily pond flower

Vendor Registration

Vendors interested in doing business with the University should fill out “Vendor Registration Application” in the form section. Once reviewed and approved your company will be added to the bidder’s lists for the commodity categories that you indicate in the form. This form will provide Washburn University with your Federal Employer Identification Number (FEIN/TIN).

Food truck vendor list

The Approved Food Trucks PDF provides a curated roster of pre-approved, fully vetted mobile food vendors that meet Washburn University’s documentation standards, simplifying your event-planning process.

W-9 Form

If you are submitting a vendor registration form, please also complete a W-9 and/or send your current W-9 via email to purchasing@washburn.edu.

W-9 Form

Supplier expectations

Purchasing’s goal is to ensure that the products and services we purchase meet the needs of the faculty and staff of the University. We establish business relationships with many suppliers from large national corporations to small locally based diverse businesses. Our ideal supplier is one who understands the mission of the university and conducts its business in a professional and ethical manner.

Purchasing Staff

Matt Hammar, Director Purchasing
Gabrielle Rye, Buyer, Purchasing
John Bredahl, Manager Inventory Control Svs
Trudi Kenney, Inventory Control Clerk, Warehouse Distribution

Mission

The Purchasing Department strives to serve the University community by providing the service and support necessary for the timely procurement of goods and services in the most economical means possible while complying with established policies and regulations. The ultimate objective is to provide the University with the resources needed to fulfill the University’s mission of enriching student’s lives and related teaching and scholarly work needed for them to develop and become productive and responsible citizens through their Washburn University experience.

GET IN TOUCH WITH the Purchasing Office

Purchasing Office
Morgan Hall Room 214
1700 SW College Ave.
Topeka, KS 66621

Phone & Email
Phone: 785-670-2333
Fax: 785-670-1114
purchasing@washburn.edu

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