Registration and Tiers

Who can participate in the tiers?

All benefits-eligible employees may participate in the incentivized, tiered aspect of the program. Please contact HR if you have questions about your employment status or benefits-eligibility. A Student Recreation and Wellness Center membership is not required.

How do employees register?

Employees wanting to participate in the Employee Wellness Tier Program should register each year by submitting a completed Employee Wellness Registration Form online or directly to the Employee Wellness Coordinator. Open registration is during September with exact dates announced via Employee Wellness Newsletter distributed in your employee email. During the registration time, a link to an online form will be emailed to all. The form is also accessible on the Employee Wellness website and hard copies can be obtained from the Employee Wellness Coordinator.

When can employees register?

Employees wishing to participate in the Tier program should register during open enrollment; September. Employees beginning their employment with Washburn after September each fiscal year will receive information regarding the Employee Wellness Program following their official start date. The Tier program will be complete for the previous fiscal year on April 30th each year and begin again during September.

How are health screening appointments scheduled?

After submitting the online registration form, the scheduling link will display immediately and be provided in a confirmation email. It is the employee’s responsibility to schedule their own screening appointment time according to their availability or to contact employee.wellness@washburn.edu to arrange accommodations.

Who administers the health screening portion of the Health Assessment?

Washburn has contracted with HealthWorks to facilitate the administration of the health screening components. HealthWorks has been providing quality health services in the Topeka area for over 15 years and has received a Wellness Councils of America Silver Award in recognition of their outstanding health and wellness program.

I recently had blood work done with an outside provider. Can I submit the results to the Employee Wellness Coordinator in lieu of completing the on-campus screening?

Employees who have had a blood lipid profile and a blood pressure test completed by a physician within the 6 months prior to completing their Personal Wellness Profile, can submit those results to the Employee Wellness Coordinator. Employees choosing this option are required to obtain an additional consent and screening values form from the Employee Wellness Coordinator, if not requested during registration.

I am concerned about confidentiality, who will see my health screening results?

HealthWorks will have access to the results of the health screenings. This information will be compiled in aggregate form (no personally identifiable information) and will be used by Washburn University to administer the Employee Wellness Program. Employees have the option to release the results of their screening to the Employee Wellness staff. This is completely voluntary and confidential. The test results are used only to evaluate the employee’s health status, needs, or progress.

Confidential individual information will not be provided to any insurance companies, life insurance companies, automobile insurance companies, any outside companies or any Washburn departments, managers, or supervisors.

When do I get my incentive rewards?

Incentive rewards are processed by the payroll department and will typically be issued at the same time as the last paychecks of the month. As a general guideline, the amount will be awarded the month following the individual tier completion. This will be reflected on the accompanying pay stub.

How you see Bod-bucks applied to your account. You should see it hit on both the earnings and the deductions side of your paycheck. On the earnings side, you will see WIP which is grossed up, on the deduction side, you should see IDC, which is the amount that is being added to your iCard.