Equipment Requests

PROJECT NAME/DESCRIPTION: Enter a brief description of this request, e.g., "New DVD Player for Classroom".  This name will be used as part of the submission form and cannot be changed after the form is submitted.  

UNIT/DEPARTMENT: Select the unit/department which most closely represents your office.  If you don't see your specific unit/department in the list, select one that contains your unit/department (e.g., College of Arts and Sciences). 

EQUIPMENT DESCRIPTION: Can be generic or specific (office chair, or XYZ Ergo-Office Chair Model 1642, Serial # 9876). DO NOT request technology equipment on this form; Technology requests are a separate process. However, you should include any special needs for this equipment that might require network connectivity or facilities modifications (i.e., power). If the equipment is part of a larger project, i.e., fume hood needed for a lab renovation, use the Capital request process to request the full project.

COST: Show the estimated price of the equipment, including cost of installation in the "Equipment Cost" field. As part of the cost process, consider whether Facilities Services needs to review the request for space modification, temperature control considerations, sufficient power to the room or if ITS needs to provide any network connectivity. Coordinate with Facilities and ITS as needed and provide that estimate in "Infrastructure Cost".   

GOAL: During this next budget cycle, Washburn is placing an emphasis on efforts to meet university strategic plans. The following goals are taken from the Washburn Strategic Plan. The Washburn University Strategic Plan can be reviewed to review the goals.

BUILDING:  Select the building where this equipment will be setup and used. 

STATEMENT OF NEED: Justify the request in the space provided; Describe your request in detail to include benefits to the University and how your request aligns with the selected Vision 2022 goal.  If you have a long (multi-page) request, use the Statement of Need as an executive summary and attach your full request as supporting documentation in the Attachments section. 

ATTACHMENTS: Attach any supporting documentation (e.g., quotes) by clicking the Browse... button/s. If you need to attach more than 6 documents, click the Add Additional Attachments box to add more attachments. 

ROUTING: Enter the dean/director who should review this request and set its initial priority. If you are the dean/director, check the box stating so. The Routing section will notify via email the individual named to review this request and set a priority. You can enter a partial email address to search for an individual in the organization.  

PRIORITY: All requests must be prioritized at each level.

PROCESSING: 

• The VP/Executive Staff Directors will review and prioritize the lists, then return them to the Budget Director by the established deadline. 
• The Facilities/Budget Committee will meet to discuss funding of the projects in January and February. 
• The President will review and approve the proposed list in February. 
• The Board will review and approve the proposed list at its March Board meeting.